Web based To-Do List – Software for Geeks #1

by Ramesh Natarajan on June 29, 2008


I will be posting “Software for Geeks” series on an on-going basis. Every post in this series will be about a specific type of software. Let us review the following five different free web based to-do list software in this post.

Geeks have several new technologies to explore and cool gadgets to play with. Managing the tasks and the list of things to do effectively is a boring and important part of Geek’s life. Take a test drive of all of these five softwares and choose the one that best fits your needs. Just testing these software and exploring their features is the fun part.


(1) Remember the Milk

Apart from adding the tasks directly from the UI, you can also send an email that will create the tasks automatically. This feature is very handy if you have the ability to send emails from your mobile. You can also create multiple lists/categories. For e.g. If you are using GTD productivity framework, you can create @Errands, @Home, @Work lists.  When the task is due, it can send reminders to email, SMS or IM. You can also share the tasks with somebody else.  Remember the milk has lot of features and you may have to spend few minutes to really understand how to use the application.

You can manage the tasks from the browser even when you are not connected to Internet. When you connect back to Internet all your offline updates to the tasks will be synchronized automatically to the server. This is done using the Google gears.
(2)  Ta-da List

Ta-da ListsIf you like simplicity, you should definitely check this out. This is a very simple and easy to use to-do list. Nothing more and nothing less. You can create a task online, group them in lists, email the lists and share it with friends.
(3) Gubb

GubbGubb has very colorful UI. Like other to-do list software, this also lets you create list, share and email list. This also has the ability to assign a due-date, request a copy of the list from your email and set different color for every list. Apart from giving different color to every list, you can also rearrange the list on the home page.
(4) Bla-Bla List

Like Ta-da list, Bla-Bla list is also very simple to use. This has only the features that you really need to use. The UI is little boring and dull on this one. This uses adobe flash player.
(5) iGoogle

iGoogleI just wish Google develops a full blown task management software. If you use iGoogle, a simple solution is to add the very simple and functional To-Do list gadget provided by Google on your iGoogle home page.
As a final thought, getting things done was never about the tools or the software. You can be very effective just by using pen and paper to manage your tasks. So, don’t get trapped into using the different fancy features of all the web based to do softwares, as many of those features are time wasters. Just use the features that you need the most and focus on doing your tasks and get it done.

There are several other web based To-Do List software available. Which is your favorite one and why?


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{ 17 comments… read them below or add one }

1 Keith Dsouza June 30, 2008 at 11:35 am

I love remember the milk and have been using it for quite some time. The face that it can be integrated with gmail makes it all the more useful

2 Dan June 30, 2008 at 1:26 pm

For implementing GTD you might try out this web-based application:

http://www.gtdagenda.com

You can use it to manage your goals, projects and tasks, set next actions and contexts, use checklists, schedules and a calendar.
A mobile version is available too.

As with the last update, now you can add or invite Contacts, and share your Projects and Contexts with them.

Hope you like it.

3 narendra.s.v June 30, 2008 at 11:47 pm

there are many sites like this but i love Ta-da List the most :D

4 Ramesh July 1, 2008 at 12:44 am

@Keith,

Remember the milk also has a nice Google Gadget that you can add it to iGoogle home page.

@Dan,

I understand that you are the developer of GTD Agenda. Thanks for your comments.

@Narendra,

Ta-da is simply great and it gets the job done without any clutter.

5 abhishek July 2, 2008 at 2:50 am

I maintain my to do list via google notebook…that’s not a to do type service but i love using google notebook for all to do’s

6 DoesWhat July 4, 2008 at 4:38 pm

Back of the hand seems sufficient, but ‘Remember the Milk’ does have more features.

7 Niyaz July 10, 2008 at 6:38 am

Ramesh,
What about pen & paper?
I use it the most.

Great blog anyway. Continue the good work.
Which place are you from? I could not find the info from your about page…

8 Ramesh July 11, 2008 at 3:05 pm

@Abhishek,

I love to use google Notebook to capture all the articles, web-clippings across the internet. Interesting to see that you’ve managed to use it for managing todo.

@Niyaz,

Thinking and approach are very important than the to-do tools themselves to get the things done. Paper and Pen will absolutely work if you have a process to get your work done. Thanks for posting your comments.

9 Binny V A July 28, 2008 at 1:04 pm

Let me also add my own Nexty to the list.

10 Amit November 14, 2008 at 8:25 pm

You can also try Manymoon:

http://www.manymoon.com

* It’s free
* You can forward emails to Manymoon where they’re automatically turned into tasks
* You can share and assign tasks with other people
* You can group tasks into projects and milestones (for more sophisticated needs)

11 Cesar July 2, 2009 at 8:53 am

I use a “radical solution”. I designed a simple web page, and put it in the desktop (ActiveDesktop of Windows). Whenever I need to update it, I right-click it and select the option “See source code” (well, actually “Exibir código-fonte”). It will open the HTML source in notepad.

The plus thing is a tabbed CSS interface, so I have 4 tabs, first with a calendar (gif), second with important tasks, etc.

12 benjamin August 18, 2009 at 2:14 pm

http://www.nowdothis.com/ – extremely simple and nice

13 Chris Soraghan December 14, 2010 at 5:18 am

DO YOU KNOW?….I know this is an old post, but does anyone know of an offline version that can be used on an Intranet on a Server (shared)? For tasks with Category, Start Date, Due Date, Action Date, Assigned to, Description, and a facility to add updates to the progress of the job, and % complete??

Thanks in Advance for the help,
Chris

14 Jacquiline November 20, 2011 at 8:26 am

I don’t have a suggestion I am looking for advise. I don’t have patience and usually have my tech friends do the “dirty work”.

I like the idea of goals, tasks, have to dos etc. all being intertwined to a degree.

However because I work off a remote system with one job. Windows and outlook and another business off of gmail. Personal and business email address. I waste a lot of time bouncing back and forth. I also need a “flexible calander / to do list because both of my jobs are sales. Insurance and financing. My schedule changes frequently. All of my work online based. I don’t leave the office for clients appts but I do have an increasingly limited life. Need to be organized asap. Like today.

Finally, Goals are an intrinsic part of my business and life success. They need to be reviewed and updated consistantly.

Help. Which program is the most comprehensive and can be linked to my two separate email addresses. Outlook and gmail?

15 Alessio March 1, 2012 at 5:41 am

I suggest you Trello

16 Lev Lafayette June 21, 2013 at 3:18 am

Not web-based per se, but org mode for Emacs is extraordinarily good.

More on the simple side there’s the ToDo module for Drupal.

17 benjamin July 15, 2013 at 11:08 am

Today it’s Google Keep

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